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How to Run a Drive Sweep in gPanel

gPanel's Drive Sweep lets Workspace admins automatically transfer ownership of all Google Drive files and subfolders to a designated account.

Contents 

Drive Sweep is an automation tool available in gPanel that automatically transfers ownership of all files and subfolders within a specific Google Drive folder to a designated account.

Located in the Automation module, this tool allows organizations to maintain centralized control by ensuring all documents in a specified folder are owned by a single account, mimicking the structure of a traditional file server.

Once a "sweep" is created, gPanel continuously monitors the location and automatically updates the ownership of any newly added files or subfolders every two hours.

Administrators can use this feature to streamline offboarding or project transitions by efficiently moving large volumes of data to managers or archive accounts without manual intervention.

Create Drive Sweep

  1. Navigate to Automation > Drive Sweep.
  2. Select ‘Create Drive Sweep’ Button on the top Right of the table. 
    gPanel Drive Sweep dashboard with the Create Drive Sweep button highlighted to begin automating file ownership transfers.
  3. Complete the configuration by entering a mandatory Name, providing a Description, and choosing the appropriate User.

gPanel Create Drive Sweep configuration screen for setting the policy name, description, and selecting the target user for ownership transfer.

Edit Drive Sweep

  1. Locate the Drive Sweep Policy  you wish to change and click the pencil (Edit) icon in the Actions column.
  2. Modify the necessary fields within the signature template configuration.
  3. Click ‘save’ to update the drive sweep policy. Note that if there is a [folder change you'll be needing to create a new drive sweep.

    gPanel Edit Drive Sweep window for updating the name and description of an existing file ownership automation.

Run Drive Sweep

  1. Select the Drive Sweep you want to run. 
  2. Select the Play button to manually run.
  3. The Status will change to “Running” 

gPanel Drive Sweep actions menu with the Run option highlighted to manually initiate a folder ownership transfer.

 

Logs

  1. Click the log icon under actions, and View the Run logs of the specific template.: Run Time, Successful Run, Job Status, Successful Documents, Errored Documents

gPanel Drive Sweep action menu with the Logs option highlighted to view run history and document success rates.

Enable/Disable Drive Sweep

  1. Select a Drive Sweep from the list. By default, all new drive sweep policies are enabled.
  2. Use the check icon to enable a rule and the prohibition icon to disable it. Keep in mind that disabling a rule prevents it from running for any user and immediately stops all associated automated processes.

gPanel Drive Sweep toolbar with the enable and disable icons highlighted to control active automation policies.

Delete

  1. Select the Drive Sweep you want to delete
  2. Select the trash icon button. 
  3. Confirm Deletion.

gPanel Drive Sweep dashboard with the trash icon highlighted for deleting selected ownership transfer policies.