How to Create a Group Template in gPanel

A Group Template in gPanel acts as a master blueprint for your organization’s communication and security. Rather than manually adjusting complex permission settings every time a new group is needed, templates allow you to pre-define the behavior of a group based on its intent — whether it’s a public-facing support alias or a restricted internal security group.

Utilizing templates ensures domain-wide consistency, simplifies the administrative workflow, and significantly reduces the risk of "configuration drift."

Step-by-Step: Creating a Group Template in gPanel

1. Navigate to Directory > Group Templates. Then, click Add in the top right corner.
   

2. Go through each section and configure the settings.

   1. General Information

      1. Template Name: This will be the primary name for every dropdown

      2. Group's Primary Language: This is the language emails from the Google groups service will be sent in. 

      3. Template Description: This is optional anything that describe the template

      4. Posting Options: Checking the box allows users to post to the group on the web.

      5. Global Address List: Include this group in Global Address Lists: This option includes the group in your Google Workspace Global Address List.  When included in the list, the group becomes available to Google Workspace Sync for Microsoft Outlook users.

      6. Archive Options: Archive messages to the group: When this option is unchecked, messages sent to the group will not be archived. Previously received messages will remain archived. Only archived messages are visible through the web interface.
         
         

   2. Settings

      1. Can Post as Group: Check this box to allow members to post as the group

      2. Moderate Messages: Select whether or not to moderate group messages by members or non-members

      3. Rejected Author Notification: Check this box to notify authors when moderators reject their posts.

      4. Rejection Messages: Insert rejection message once this is enabled

      5. Spam Messages: Select how spam messages should be handled

      6. Post Replies: Select how replies to posts can be sent
         
         

   3. Permissions

      1. Who can View Conversations: Select which users can view all conversations.

      2. Who Can Post: Select which users can post content to groups.

      3. Who Can View Members: Select which users can view former and new members.

      4. Who Can Manage Members : Select which users can add and remove group members

      5. Who Can Moderate Content: Select which users can approve, delete, and lock messages and/or conversations

      6. Who Can Contact Group owners: Select users who can reach, view and send messages and call group owners

      7. Who Can Assist Content: Who manages assisting posts

      8. Who Can Leave Group: Select who is the allowed users outside/inside organization to leave the group

      9. Who Can Discover Group: Select who is the allowed users outside organization to discover the group

      10. Who Can Join Group:  Select who is the allowed users to join the group

      11. Who Can Moderate Members: Select which users can add and remove group members

      12. Allow Users Not in Domain: check this if anything can be visible to public.
          
          

3. Once you have completed configuring the settings of your group template, click Finish.