gPanel Directory Management: Overview
Explore the gPanel's directory management tools for Google Workspace to organize users, groups, and shared contacts effectively.
Contents
The gPanel Directory module is the easiest way to find, share, and sync groups, organizations, and contacts.
Groups
First up in the gPanel Directory module is Groups. Groups are for email distribution and access control. This section allows you to manage all the groups in your domain in one central location. If you’re a smaller business, chances are all of your groups will appear here in the pick list.
Bigger businesses can quickly find a group or a groups alias with the search bar at the top of gPanel. You’ll find quick options to manage a group in the upper right hand corner. Within each group you’ll find settings that can also be managed to your liking.
Group Templates
Next up in the gPanel Directory module is Group Templates. This section acts as a consistent way to easily manage templates with new or previously saved settings based on your domain specifications. You can create a template with all of the settings to your liking. Once created, use the template when creating a new group for a more efficient and intuitive workflow.
Organizational Units
Organizational Units is the next section of the gPanel Directory module. In this section you can manage organizations which includes viewing and moving users to organizations. Organizational units help you see the structure of your company and are used for domain settings and Google Workspace services.
In the upper right corner of organizational units, you’ll notice buttons for adding an organizational unit and other actions. You can also create parent organizations and then fill them in with subsidiary organizations, allowing for complete management.
Tip: We recommend that every business, no matter how big or small, organize their domain based on business groupings. So things like your sales team, your marketing team, and so on.
Shared Contacts
After Organizational Units is Shared Contacts. In this section, you can share contacts with your entire domain without cluttering up contact groups. Shared Contacts are domain-wide and act as an email only type-ahead assist for non-domain contacts so as not to appear in a user’s personal contacts.
gPanel Contacts
gPanel Contacts is a centralized, admin-owned system of record that replaces the need for user-dependent contact sources. By moving organizational contacts into a secure, managed directory, administrators can distribute verified contact data to specific groups and OUs without the risk of data loss during employee offboarding.
Interested in gPanel?
If you want to protect your company’s data while efficiently managing your user settings, then you need gPanel. As a Promevo customer, you'll receive free support from our Google certified specialists. Also, if you have a feature that you'd like to see in gPanel, our development team can make it happen. Schedule a demo here.