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How to View All Groups in gPanel's User Portal

Learn how to view all of the groups in your organization's Google Workspace domain via gPanel's User Portal.

Contents

The All Groups section of the gPanel User Portal allows end-users to view all of the Google Groups in your organization's Google Workspace domain and manage group memberships for the groups that they own. 

Search groups

  1. From your organization's User Portal, navigate to the "All Groups" tab. 
    gpanel-user-portal-all-groups-tab

  2. Select the Google Group from the group list on the table.

  3. You can also search for a group by entering the email address associated with that group in the search box. 

searching for group email address in Groups management interface showing email, name, and member count fields.

 

Add Group

  1. From the All Groups tab, selecting Add Group from the right-hand side of the screen.
  2. Fill out the needed fields: Name, Email, Description.
  3. If relevant, select a group template.  Create Group dialog in the gPanel portal with fields for name, email, domain, and group template.

 

View and edit group details and membership

Important: You will only be able to edit Groups that you are the owner of.

General Information

This section provides key identifying information for the group, including the Group Name, the associated Group Email Address, a unique Group Identifier (ID), the status indicating if the group was created by an Administrator, and the Current Direct Member Count.

gPanel Group details view displaying Group ID, admin status, and direct member count.

This section also includes the group's foundational descriptive elements: Group Name, Group Email Address, and a comprehensive Group Description. This information is editable only by the Group Owner. After making any changes, the user must click 'Save' to ensure the updates are applied.

gPanel Group settings page showing General Information, Business Group Settings, and Group Members tabs.

Business Group Settings

These configuration options are only modifiable by the Group Owner. They encompass the following subsections:

  • General Information:  Allows viewing and editing of the Primary Language and setting the default web behavior for allowing user posts.
  • Directory: Controls whether the group is included in Global Address Lists (GAL), allowing you to enable or disable its listing for users.
  • Content Control: Provides the option to enable or disable the automatic archiving of all messages posted to the group.
  • Settings:
    • Posting Controls: Defines whether members can post content using the group's identity and whether authors are notified when a moderator rejects their submissions.
    • Spam Management: Specifies the method for handling and mitigating unwanted (spam) messages.
    • Reply Management: Determines how post replies are managed and routed within the group.
  • Role-Based Permissions: Defines which users (personnel) have the authority to View, Post, Manage, Assist, Leave, Join, and Discover the group.
  • Advanced: Enabling and Disabling the Group.

gPanel Business Group Settings for language preferences and Global Address List (GAL) inclusion.

gPanel Content Control settings for archiving messages to a group.

gPanel Group moderation settings for message approval, spam handling, and post replies.

gPanel Advanced settings for disabling a group and managing post options.

Group Members

Add members

  1. Select the Add Member button and then a Add Member Dialog Box will prompt.
    gPanel Group Members management interface with the Add Member button highlighted.

  2. Select what you will be searching for (i.e. Users or Groups). Type in the name or email. Select one then click the Add button.

    gPanel user search tool for adding new members to a group by name or email.

  3. You must select a role for the newly added user. If the option to "Add all current and future users within the domain" is chosen, then all resulting members must also be assigned a role. The default role pre-selected is Member.

    gPanel Add Members dialog with option to automatically add all current and future domain users.

  4. Click Add to Add Member.

Edit member roles
  1. You can change the role of existing Group Members by selecting the member and clicking the pencil or edit icon. 
  2. The Change Role Dialog box will appear. You must select the new role for the member. Options are Member, Manager and Owner
  3. Click Update to Save the Changes.

gPanel Change Role dialog for assigning Member, Manager, or Owner permissions to a group user.

Remove members
  1. Select the member to remove. The row will be highlighted once you have selected the member.
  2. Click on the trash can icon.
  3. Confirm the removal of the group member by clicking Remove.