gPanel Workspace Automation: Overview
Get an overview of gPanel's Automation tools to help you streamline Google Workspace management with less manual effort.
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Being efficient in your work environment is always a top priority and that's where the gPanel Automation module comes in. The automation features in gPanel help you stay on top of daily tasks while the rest of your jobs are completed behind the scenes, hands-free.
The Automation module is gPanel’s secret sauce to help you stay on top of your daily tasks! This guide is going to give you an overview of each section of the gPanel Automation module so you can become an automation expert.
Rules Engine
First in the gPanel Automation module is Rules Engine.
This Enterprise-exclusive tool allows you to create dynamic workflows that trigger automatically when specific conditions are met, such as instantly suspending a user and notifying security if they delete a high volume of sensitive documents.
Beyond security, it is commonly used for automated lifecycle management, where changes to a user's role or department in the directory automatically update their group memberships, email signatures, and app permissions across the entire organization.
Policies
The second tool in the gPanel Automation module is Policies.
Think of policies as custom automatic jobs. Policies can be used to automatically remove or add users to groups, change Gmail settings, or move users into different organizational units.
Additionally, you can have policies run on specific users. You can run policies on all users who are members of a group, all users in an organizational unit, or users in a specific gPanel role.
Signature Templates
Next in the gPanel Automation module is Signature Templates. This feature allows you to create and customize templates for the Gmail signatures of your users.
You are able to create and edit very elaborate signatures using the information from users profiles as well as images. You can also set a schedule with templates to run on multiple users daily in case you have a rogue employee that likes to get a little too creative with their signature. Signature Templates is one of the most popular features of gPanel.
Decommissioning
Next, you’ll find Decommissioning.
Decommissioning is an automatic, nightly process that allows you to run a variety of pre-configured tasks on a suspended users account at a specified date. It allows you to set tasks to run on suspended users to prepare their accounts for eventual deletion.
When a decommissioning process runs, all users in the targeted organizational unit that are suspended on that day and thereafter will have the defined tasks run on them. This process runs automatically each night, but you do have the option to manually start the process.
Contact Sync
Finally, the Contact Sync tool gives administrator's the ability to sync a group of contacts from one source user to another user, organizational unit, group, or even domain.
A Contact Syncs search through all of the contacts in a user's directory — hidden or not — and syncs them to a destination user. Any additions, changes, and deletions to the source group will be reflected to all of the destination groups, keeping everything in sync.
Interested in gPanel?
If you want to protect your company’s data while efficiently managing your user settings, then you need gPanel. As a Promevo customer, you'll receive free support from our Google certified specialists. Also, if you have a feature that you'd like to see in gPanel, our development team can make it happen. Schedule a demo with us here.