In today's digital landscape, businesses face growing challenges in maintaining data visibility and control. With the increasing prevalence of remote work and cloud-based collaboration, it's crucial for businesses to have comprehensive solutions that address these concerns.
gPanel Enterprise is Promevo's exclusive Workspace management and reporting solution. With its robust feature set, this platform helps organizations practice better enterprise security and facilitate compliance with industry regulations, data protection policies, and internal governance requirements.
The Growing Need for Enhanced Data Visibility and Control in Organizations
With data volumes and remote work expanding, organizations require greater visibility and control over sensitive information accessed within collaboration tools like Google Workspace.
As powerful as it is, the Google Admin Console can't do everything alone. gPanel Enterprise's capabilities help Workspace administrators meet modern security and compliance needs.
gPanel Enterprise Activities Reports: A Deep Dive
Explanation of gPanel Activities Reports
Both gPanel Standard and Enterprise include 70+ unique reports that administrators can manually generate or automatically schedule. With gPanel Enterprise, admins also gain access to four unique reports: Activities Shared (My Drive) Report, Activities Shared (Shared Drive) Report, Activities Shared from My Drive (Public) Report, and Activities Shared from Shared Drive (Public) Report. These tools show all external activities on your domain and span your users’ entire lifecycle.
gPanel Enterprise's Activities Reports provide detailed insights into user behavior and engagement within the gPanel platform. These reports allow administrators to see which documents employees are sharing externally, which specific documents they're sharing, and more.
Overview of Reporting Capabilities
gPanel Activities Reports provide administrators with real-time user management insights into document sharing, ownership changes, and access revocation across their organization's Google Drive. The reports deliver continuous feeds showing all activity in granular detail.
Importance of Insights into User Activities
Tracking user activities at a granular level helps identify inappropriate or abnormal data access or sharing in real-time, enhancing security and compliance. Without visibility into detailed actions, threats can go undetected.
Key Features of Activities Reports in gPanel Enterprise
Activities reports outline the most important events, progress, and metrics from a given period to keep admin informed on status and results.
Document Sharing Tracking
Admins gain visibility into all internal and external document-sharing actions performed by users across Google Drive with full details including what was shared, with whom, when, and the access level granted.
Access Revocation & Ownership Changes
In addition to sharing, the reports also track when document access is revoked or ownership is changed. Administrators are notified in real-time of all user access revocations and ownership transfers on files and folders.
Filtering & Exports
Robust filtering and export options allow administrators to focus in on the most high-risk events and users. Activity reports can be exported to share with security teams or for auditing purposes.
With granular real-time activity tracking, gPanel enables organizations to achieve a new level of security, compliance and risk mitigation within Google Workspace.
External Document Sharing: Admins' Visibility & Control
The Risk of Unmonitored External Sharing
External sharing of sensitive documents creates data leakage and compliance risks if not controlled. Users may overshare documents externally either intentionally or accidentally.
Lack of Visibility into Shared Documents
Native Google Workspace tools often lack robust visibility into which specific documents are shared externally, with whom, when, and what access was granted. This makes controlling external sharing difficult.
How gPanel Activities Reports Address the Challenge
The Activities Reports available in the Enterprise tier provide administrators with detailed insights into user activities across all company devices. This enables administrators to easily monitor appropriate use and quickly identify any concerning behaviors or trends.
Real-time Tracking of External Sharing
Administrators can automatically schedule or manually generate reports showing any external sharing events by user accounts across Google Drive. Full details are provided for quick risk assessment.
Granular Control with Access Revocation
Using the real-time activity feed, admins can instantly revoke or restrict external access to any improperly shared documents with a single click. Granular access settings can be applied.
Prevention of Future Incidents
Administrators can leverage the sharing insights to implement targeted policy or training interventions preventing future external sharing violations.
With gPanel, organizations gain robust visibility and control to allow the secure use of Google Drive's external sharing capabilities.
Ownership Management: Empowering Admins
The Significance of Ownership Management
Ownership management capabilities are crucial for enabling admins to properly manage access and privileges across their organization's Google Workspace environment.
With robust ownership controls, admins can take full ownership of documents, sites, groups, and other assets to ensure they have the permissions needed to make changes, delegate access, set policies, and more.
Ensuring Accountability for Document Management
Tracking ownership changes ensures accountability over who controls sensitive data. Without visibility, accountability is lost.
Preventing Unauthorized Data Access
Ownership transfers must be monitored to prevent inappropriate access when employees leave or change roles. Non-transitioned data poses compliance risks.
Leveraging gPanel Activities Reports for Ownership Changes
With gPanel Enterprise's detailed Activities Reporting, you can leverage the data to oversee ownership changes and maintain accountability within your account. This advanced reporting protects your business and gives you peace of mind.
Identifying Documents with Outdated Ownership
The activity reports instantly identify documents where ownership must be updated for departing employees or personnel changes. Outdated access is visible.
Seamless Transition of Ownership Through Reports
Admins can easily transfer ownership of files left behind by former employees with a single click in the reports. Bulk transfers are supported.
Proactive Ownership Management
Ongoing monitoring enables proactively identifying and addressing documents with incorrect ownership due to organizational shifts. Compliance is maintained.
With robust ownership tracking, gPanel Enterprise empowers administrators to achieve strong data accountability and access control.
Improved Data Visibility & Control for Administrators
For organizations managing sensitive data in Google Workspace, gPanel Activities Reports provide unparalleled visibility and control over user actions, enhancing security and compliance.
FAQs: Security & Compliance with gPanel Enterprise
What insights do gPanel Activities Reports provide?
The reports deliver real-time visibility into external sharing, access revocation, and ownership changes across Google Drive. This identifies high-risk user actions.
How can reports improve data security?
By tracking activities like external sharing in real-time, admins can instantly revoke access to data that is improperly shared externally. This prevents data leakage.
How do reports help with compliance?
The granular activity tracking provides detailed audit trails for compliance reporting. Ownership tracking also ensures least-privilege and separation of duties compliance.
