Introducing Our New gPanel Rules Engine

What's Changing

Promevo has added a new Rules Engine to gPanel Enterprise. This tool allows admins to program "if this, then that" type automations, triggering different actions and events across their Google Workspace environment and/or other operational systems based on user-selected conditions.  

The Rules Engine includes a variety of triggers and actions, with more being continuously added to the platform. Here are some examples of actions the Rules Engine can initiate: 

• Reset Password
• Change Password
• Call Endpoint
• Change User Timezone
• Sign Out User
• Run Policy
• Set Custom Attributes
• Add to Group
• Add to Spaces
• Add to Shares

Who’s Impacted 

Admins and end users

Why It’s Important 

The Rules Engine enhances the automation capabilities available in gPanel to give administrators even more control over their Google Workspace environment as well as other crucial operational tools. 

Imagine a user in your organization suddenly deletes ten sensitive documents over a one-hour time period. You can use the Rules Engine to set up conditions based on potentially malicious activities like this that then trigger immediate administrative actions, such as suspending the user, changing their password, or sending you a notification via email or your preferred messaging tool. 

The Rules Engine can also be used to trigger actions outside of Google Workspace. For example, if a user is suspended in gPanel, the admin can create a condition that then pushes that information to a workflow automation tool like Zapier, which then also removes that user from Slack, Microsoft Office, or similar platforms. 

Here are some additional examples of the many administrative use cases the gPanel Rules Engine can support:  

• Automatically set up a new user based on custom attributes like role, region, or organizational unit (OU)
• Assign access roles to users based on their specific OU or group
• Automatically add a user to a group based on their OU
• Remotely manage access to externally-shared and/or deleted files based on custom conditions and user status
• Remove access roles when a user is removed from a group or user status changes  

The gPanel Rules Engine opens up a new world of precision and control for Google Workspace administrators. It provides significant time savings, reduces errors, and even enhances security and oversight. 

Rollout Pace 

• Deployed to gPanel Enterprise on August 26, 2024.

Availability 

• Available to gPanel Enterprise customers.