Activities Shared Publicly From ‘Shared Drives’ Now Available as a Decommissioning Action

gPanel Platform Update: Activities Shared Publicly From ‘Shared Drives’ Now Available as a Decommissioning Action

July 5, 2023, 10:00 am

What’s Changing

In a continued effort to enable transparency and automate the decommissioning process, Promevo’s gPanel software gives administrators the ability to set email alerts and create activities reports for all documents shared publicly from a Shared Drive. Administrators can now use this report as a decommissioning action when offboarding a user. 

Who’s Impacted 

Admins and end users

Why It’s Important

When employees exit an organization, it’s important to know what assets they’ve shared with external audiences. In some cases, access to the documents must be revoked or ownership must be reassigned to a current employee.

This highly requested feature gives gPanel admins visibility into any publicly-shared documents from their organization’s Shared Drives, allowing them to create activities reports and set email alerts as part of the decommissioning process. Admins can select to have notifications go to Hiring Managers or anyone else within their organization. 

Rollout Pace 

• Deployed to gPanel Standard and Enterprise on July 5, 2023.

Availability 

• Available to gPanel Standard and Enterprise customers. 

• Not available to gPanel Starter customers.