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Activities Shared Publicly From ‘Shared Drives’ Now Available as a Decommissioning Action

Picture of Christine Page Christine Page | Last Updated: March 9, 2026

What’s Changing

In a continued effort to enable transparency and automate the decommissioning process, Promevo’s gPanel software gives administrators the ability to set email alerts and create activities reports for all documents shared publicly from a Shared Drive. Administrators can now use this report as a decommissioning action when offboarding a user.

Who’s Impacted

Admins and end users

Why It’s Important

When employees exit an organization, it’s important to know what assets they’ve shared with external audiences. In some cases, access to the documents must be revoked or ownership must be reassigned to a current employee.

This highly requested feature gives gPanel admins visibility into any publicly-shared documents from their organization’s Shared Drives, allowing them to create activities reports and set email alerts as part of the decommissioning process. Admins can select to have notifications go to Hiring Managers or anyone else within their organization.

Rollout Pace

Deployed to gPanel Standard and Enterprise on July 5, 2023.

Availability

Available to gPanel Standard and Enterprise customers.
Not available to gPanel Starter customers.

Meet the Author

Christine Page

Christine Page is the Marketing Content Manager at Promevo and gPanel, where she leads content strategy across the company’s Google Workspace ecosystem. With a career focused on translating complex technical concepts into growth-oriented narratives, Christine previously served as the first in-house content writer and designer for Vivial (now Thryv) and specialized in research-intensive B2B strategy for technology and healthcare clients at Relequint. A recognized voice in the industry, she has been featured on the Content Amplified podcast to discuss the evolution of digital storytelling and maintains several HubSpot certifications. Today, she leverages her extensive background in design and research to help Promevo and gPanel users navigate the complexities of cloud-native management.