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Managing Documents Shared Externally by Decommissioned Users

Picture of gPanel by Promevo gPanel by Promevo | March 20, 2023

gPanel Platform Update: Managing Documents Shared Externally by Decommissioned Users

March 20, 2023, 10:00 am

What’s Changing

In the continuing effort to enable transparency and automate the decommissioning process, gPanel software now gives you the ability to set email alerts and reports for documents that have been shared externally by employees whose Google Workspace accounts are being deactivated.

Who’s Impacted

Admins and end users

Why It’s Important

As employees exit an organization, it’s important to know what assets they’ve shared with external audiences. In some cases access to the documents needs to be revoked, or perhaps ownership needs to be reassigned to a current employee.

This highly requested feature gives gPanel Admins visibility into those shared documents, including reports as well as email alerts. Admins can select to have notifications go to the hiring manager or anyone else within their organization.

Rollout Pace

Deployed to gPanel Standard tier on March 20, 2023.

Availability

Available to gPanel Standard customers.
Not available to gPanel Starter customers.

Meet the Author

gPanel by Promevo

gPanel is Promevo's exclusive Google Workspace management and reporting solution. Our software provides organizations and their Google administrators with all the tools they need to manage users effectively in their domain while safeguarding sensitive data.